Logistics of travel – part 4: Tracking your bookings (& saving your sanity)

Ok, we’ve worked out where and when to go. We’ve worked out roughly how much it’s going to cost. And we’ve worked out a plan to save the funds. Now that’s all done, it’s time to get booking.

If you’re taking a trip like ours, there’s going to be a lot to book. Flights, trains, hire cars, hotels, Airbnbs, insurance and visas, tickets to sports games and museums and cooking classes… When you have 4 months worth of bookings, you want to be able to keep tabs on things quickly and easily. You don’t need fancy accounting programs or booking-tracker apps; you literally just need a simple spreadsheet.

This is basically how mine is set up, in a note on my trusty Evernote app:
TRANSPORT:
FLIGHT DETAILS BUDGET ACTUAL COST & DATE PAID BOOKED WITH BOOKING
NUMBER
NOTES
01 Jan: MEL – LAX $2400.00 $2285.00 paid via credit card 18.02.17 Qantas website 18.02.17 XXX88X Saved email in RTW folder
02 Jan: LAX – YYC $600.00 $629.00 paid via PayPal 24.02.17 American Airlines website 24.02.17 XX55XX
08 Jan: YYC – KTN $800.00 $784.00 paid via credit card 02.03.17 Alaska Airlines website 02.03.17 XXXX98
ACCOMMODATION:
HOTEL
DETAILS
BUDGET ACTUAL COST & DATE PAID BOOKED WITH BOOKING NUMBER NOTES
01 – 02 Jan: Los Angeles hotel $150.00 USD$85.00 to be paid on arrival Booking.com 05.03.17 ABCDEF Double room, non-smoking
02 – 08 Jan: Calgary hotel $800.00
08 – 12 Jan: Ketchikan hotel $500
OTHER:
DETAILS BUDGET ACTUAL COST & DATE PAID BOOKED WITH BOOKING
NUMBER
NOTES
Travel insurance $400.00
Canadian National Parks pass $150.00
Ketchikan city tour $50.00

And that’s about it. The way I use this is:

1. I started by filling in the first column of the travel plans that needed to be booked.

2. I filled in the second column with the amount we budgeted for each item.

 

Once we actually started getting things booked in:

3. I filled in the third column with the actual amount we ended up spending and the date it was paid

4. The fourth column was who I booked with, be in via email, website, third party, whatever, and the date they confirmed the booking.

5. In column five, I just put the booking confirmation number.

6. And the last column is just any notes.

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This has been SO much easier that trying to write down details, keep track of receipts, dealing with piles of paperwork I’ve printed. Because pretty much everything is done online these days, I’ve been able to have all confirmations and payment receipts emailed to me, and if I need to find them, I just need to copy and paste the reservation number from that spreadsheet into my email search function. It has also been a great tool for keeping on top of how closely we’ve been sticking to our budget – realising how far under we actually were, we even decided to splurge on a gorgeous 4 star beach-side resort in Koh Samui for the end of our trip instead of our usual 2-star standard!

Top 5 Things To Do in Bangkok

1. Shop up a storm at Chatuchak Weekend Market
http://www.chatuchak.org/
Where? Chatuchak Market is adjacent to the Kamphaengpecth Station (MRT) about 5 minute walk from Mochit Skytrain (BTS) Station and Suan Chatuchak (Chatuchak Park) Station (MRT)
Why go? Spanning 27 acres, it’s one of the biggest markets in the world. The atmosphere is electric, the food is great, and if you can’t find something you want to buy, it doesn’t exist.
How long will you need? At least half a day
Cost? Depends how much you plan to buy – make sure you barter, though!

 

2. Eat up a storm on Soi 38

Where? right near BTS stop: Thonglor
Why go? Because it’s street food heaven. They all congregate there and the smell of it all is magic.
How long will you need? An hour or two
Cost? You’ll be able to get a great meal for only a few dollars – the pork and noodle dish above cost under AUD$4.00!

 

3. Then, learn to cook for yourself at BaiPai Cooking 
http://www.baipai.com/
Where? 8/91 Ngam Wongwan Road, Soi 54, Ladyao, Chatuchak, Bangkok 10900
Why go? To learn to cook! The classes are fantastic, very hands on, and come with full recipes for you to take home. And once you’re done cooking in the class, you get to sit down with your classmates and eat it all!
How long will you need? A few hours, depending on your class time:
Morning Class – 09:30 – 13:30
Afternoon Class – 13:30 – 17:30
Cost? THB 2,2200 per person (around AUD$80.00

 

4. Take a boat down the river to the Wat Pho Temple complex

Where? Maharat Road, near the river. Take the Chao Phraya River Express to the Tha Thien Pier – it’ll cost under a dollar.
Why go? Because Bangkok is a crazy city, and this is the most beautiful little piece of paradise you could possibly hope to escape to 🙂
How long will you need? Half a day
Cost? Entry is THB 100 per person (around AUD$3.80)

 

5. Take a stop off at Chinatown on the boat ride back to the city

Where? Take the Chao Phraya River Express back towards the city and stop at the Ratchawong Pier. From there, walk up Ratchawong Road to Sampaeng Lane, and Yaowarat Road (Chinatown’s main street).
Why go? This is the ultimate antidote to the peace and tranquility in the temples. Chaos is an understatement, the shopping is heavy on tacky souvenirs, but the food is great and the atmosphere is insane in the best possible way!
How long will you need? Add another few hours to your half day at the Wat Pho Temple Complex
Cost? Depends on your shopping habits!

Top 10 Things To Do in San Francisco

When I worked as a travel consultant, I heard over and over and over again how much Melbournians loved San Francisco because they were such similar cities. I heard so many people singing San Francisco’s praises, and because of that, I was a little apprehensive to visit – high expectations generally lead to big let downs. But if you can put all of the comparisons and people telling you “you HAVE to love it!” aside, you might find that you actually will love it. I did – it’s a great literary city with fantastic food and a rich history. And while there is a heap to do, here are my top 10 picks.

 

1. See Alcatraz Island
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https://www.alcatrazcruises.com/
Where? Departs from Pier 33
Why go? It brings history to life. It’s mind blowing, because walking through it (with the best audio commentary I’ve ever heard), it’s actually pretty easy to imagine how things would have been for the men held there. It’s stepping back in time in the most fascinating way, and it should be top of your list when you visit.
How long will you need? Allow a good 3 hours
Cost? Adult tickets currently start at USD$35.50 per person

 

2. Hang out in Golden Gate Park
https://goldengatepark.com/
Where? The massive chunk of green between Fulton St and Lincoln Way
Why go? It’s a really beautiful park and offers quite a lot of activities – there’s the museum, the Conservatory of Flowers, Botanical Gardens, California Academy of Sciences, Japanese Tea Garden, playgrounds, archery field, and a HEAP more.
How long will you need? Depends how much you want to do!
Cost? Wandering around the park is free, but specific attractions all attract their own fees – more details on the website.

 

3. Take a coffee and croissant break at Tartine Bakery
http://www.tartinebakery.com/

Where? 600 Guerrero St, San Francisco
Why go? Because this was one of the best almond croissants I’ve ever stuffed my face with, and husband’s coffee was the size of a small fish bowl. And it was actually good!
How long will you need? Give yourself a bit of time because there’s often a wait for tables. If you snag one, though, stay as long as you want to keep eating and drinking!
Cost? USD$10.00 will get you a coffee, a croissant and change. Worth it.

 

4. Pick up some reading material at City Lights Bookstore
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http://citylights.com/
Where? 261 Columbus Ave, San Francisco
Why go? City Lights is an interesting combination of independent bookstore and publishing house with a strong connection to the Beat Generation; not only does it live next door to Jack Kerouac Alley, but founder Lawrence Ferlinghetti was arrested in the 1950’s after publishing Allen Ginsberg’s Howl & Other Poems on obscenity charges.
How long will you need? Book nerds – give yourself an hour. Normal people – 10 minutes should suffice.
Cost? Depends how many books you’re taking home…

 

5. Eat all of the chocolate at Ghirardelli Square
http://www.ghirardellisq.com/
Where?  900 North Point Street at the corner of Beach and Larkin Streets
Why go? Because chocolate. The original Ghirardelli chocolate factory. They make chocolate, They sell chocolate. They serve it up in hot drinks and cute desserts. That should be all the reason you need. Chocolate. Also, there’s other stuff, like a pub, shops, the occasional live music set.
How long will you need? Chocoholics – an hour or two to shop and eat. Normal people – maybe half an hour. And get your heads checked.
Cost? Depends how much chocolate you’ll be wanting to take home…

 

6. Get lost in Chinatown, and stop for dim sum when you get hungry
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http://www.sanfranciscochinatown.com/
Where? Yummy Yummy will feed you well at 758 Pacific Ave
Why go? San Francisco’s Chinatown is one of the best in the world, and for good reason – it’s enormous! Which means you’ll be hungry after doing laps of it – Yummy Yummy was where we stopped, and it was a great move. Amazing food, great prices, homely atmosphere!
How long will you need? A good half a day to explore and eat
Cost? Everything you see above that we ate cost us around USD$30.00 (including tip)

 

7. Eat seafood and people watch at Fisherman’s Wharf
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http://www.fishermanswharf.org/
Where? Fisherman’s Wharf
Why go? There is SO much to do around there – shopping, eating, activities like Madame Tussauds, the aquarium, Pier 39, the Maritime National Historical Park, sightseeing tours and sea lion watching.
How long will you need? A few hours
Cost? Depends what you’re doing – we grabbed a cup of fresh seafood and sat by the water and watched the world go buy, and that only cost a few dollars!

 

8. Cheer on the 49ers!
http://www.prontoshuttles.com/
Where? Levi’s Stadium is located in Santa Clara, about an hour from San Francisco by car
Why go? While husband and I both very much wanted to see an NFL game, the distance of the 49ers stadium from the city was very off-putting, until we found out about GameDay Shuttle (now Pronto Shuttles) – through them we were able to organise a single game pass for us both which included a shuttle service from the city to the game and back, and for an extra fee we added on the Fiesta Pre-Game pass – lunch and drinks at a Mexican restaurant near the stadium with the rest of the people on the shuttle! It was the best experience, and I’d absolutely do it again!
How long will you need? All day
Cost? We paid around USD$85.00 for the shuttle and buffet lunch (not including game tickets), but I believe Pronto’s services start from as little as USD$29.00 for a single pass.

 

9. Check out the street art
img_6004

Where? Everywhere!
Why go? There’s no one place to go, it’s more a case of keeping an eye out and wandering around the smaller streets as well as the main ones. The street art in this city is incredible, so when you see a giant mural on a wall, take the time to actually stop and look at it!
How long will you need? As long as you want
Cost? Free!

 

10. The 16th Avenue Tiled Steps
img_6047
http://www.tiledsteps.org/
Where? Moraga St, between 15th and 16th Aves
Why go? Because it’s gorgeous. It’s a true neighbourhood effort, and a shining example of what can be achieved when people work together. It’s also a great way to work off all of those delicious calories you’ve been eating.
How long will you need? Leave an hour – you may want to kick back and relax after climbing those stairs!
Cost? Free

 

Logistics of travel – part 3: How to create your savings budget

Now that you know how much money you’re going to actually need for your trip, creating a savings budget is pretty simple (actually sticking to it may be another story…).

STEP ONE
Take your summary from STEP EIGHT when you did your spendings budget back out again:
TRANSPORT: $4,600
ACCOMMODATION: $2,850
SPENDING: $2,400
INSURANCE: $400
COSTS AT HOME: $1,700
TOTAL FOR TRIP: $11,950
STEP TWO
Work out what cash flow you already have going towards your trip. For example, you may have already started saving a bit, you may be entitled to some holiday pay while you’re away, or maybe you know that you’re going to be getting a half decent tax return.
NEED: $11,950
MINUS:
Annual leave pay $2,000
Already saved $1,500
Tax return $500 (approx)
TOTAL: $4,000
STEP THREE
Easy maths: how much do you need between now and when you want to start your trip?
Currently: January 2017
Travel starts: January 2018
Need: $7,950
STEP FOUR
Break it down to less scary numbers:
1. Need $330 per person, per month for 12 months
2. We both get paid fortnightly, so we each need to put away $165 per pay
And that’s pretty much all there is to this part! Like I said, once you know roughly how much you’re expecting to spend on your trip, it’s super easy to work out what to save. Sticking to the budget can be hard, but one of the best things I’ve ever done was to open a separate travel bank account. Now, every pay day, whatever I need for my next trip goes straight into that separate account, not to be touched until I start booking and paying for it.

Photo Journal: Walking through Hanoi

Parts of Hanoi are tourist-friendly “big city,” while other parts, like the produce markets, are still so simple and local. There’s such a huge mix of people – tourists and locals, students and manual labourers, restaurant workers and street food vendors, and they all somehow fit together in perfect harmony…

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